Back to all projects

Event Concept & Plan

Help Weekend-Adventures.org think through their event concept and plan to ensure their event is a smashing success.
Weekend-Adventures.org
San Francisco, CA, USA
Weekend-Adventures.org
Unfollow
Log in to follow
Weekend-Adventures.org
San Francisco, CA, USA

1

Live Projects

81

Matched Projects
10 Followers
Cause
Youth development
Skills
Event planning

Posted August 24th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

This is for our end of year, in person fund raiser.

What we have in place
  • We currently have mission, goals and vision for this event and our org., which should make it easy for you to get started. We also have a dedicated staff person, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to free up time for the ED to build other relationships for program and funding.

We need to significantly increase our capacity, and this event will solidify this.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
Show more

About the org

Weekend-Adventures.org
Unfollow
Causes
Youth development Education
Posted by
Adama B
Adama B.

Executive Director

Our mission

Mission Statement:
is to show youth and children who they are beyond their neighborhoods.

What we do

We fulfill our mission by leading experiential trips into the arts, sciences and the outdoors.